A co-working space is a shared work environment where individuals from different companies or professions come together to work independently or collaboratively. These spaces are designed to provide a productive and flexible working environment, with additional amenities such as meeting rooms. They are popular among freelancers, remote workers, startups, and small businesses because they offer a sense of community and networking opportunities. They also help reduce overhead costs by sharing resources such as office equipment. However, without effective space management, many of these benefits are lost.
The PanL Desk Manager (PDM), part of the Space management product range from BRT Systems, helps users get the best experience of booking and using space whilst ensuring efficient use for the owners of the facility.
It can be difficult to determine which desks are free, and how long they will be available for.
Teams may be split up on different floors causing difficulties in interaction between team members.
Users often reserve desks but do not use them due to change of plans, leading to desks sitting unused.
Inconvenient and complex booking processes discourage users from using the resources available and to deviate from the official booking systems.
The below illustration shows a typical PanL Desk Manager system in a co-work office environment, where each desk resource has an accompanying PD35L display. The PDM system is perfectly suited to providing a desk booking solution in a co-work office environment by allowing users to book desk resources as required.
The system can generate statistics viewable on the VMC dashboard, including data on desk utilization for management, such as the most utilized desks. It also provides user statistics, including the number of consumed or cancelled bookings. Additionally, the desk viewer and search functionality enable teams to book adjacent desks for collaborative tasks when necessary.
Users can easily determine which desks are free and for how long they will be available using the display on each desk or via the calendar and smartphone app.
Using the search functionality in the mobile application, Outlook add-in or desk viewer on-premises users can book desks adjacent to team members aiding collaboration.
The system enables the auto release of desk resources if not claimed within a defined time frame to prevent resource hogging and improve space utilization in the co-working environment.
Users can easily book desk resources in advance via the mobile applications or Outlook add-in for the office environment. On-the-spot bookings are also easy, helping to make best use of desks and avoid conflicts in the use of resources.
BRT Systems Pte Ltd (BRTSys) provides cutting-edge IoT solutions that drive operational excellence and deliver significant cost-value benefits with two families of solutions: IoTPortal and PanL
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